|About the Book|
Have you been asked to do an agenda for an upcoming meeting and have no idea what you need to record? You’ll find everything you need to know in this mini-ebook…Did you know you have to make sure everyone knows the audience, and what department theyMoreHave you been asked to do an agenda for an upcoming meeting and have no idea what you need to record? You’ll find everything you need to know in this mini-ebook…Did you know you have to make sure everyone knows the audience, and what department they are from? Did you know that any guests or apologies should be noted?If not then this is the ebook for you. Within these pages are step by step details of how to set up the agenda, what to include and how to include it.Find out how to ensure everyone gets the most out of your agenda by distributing it correctly. Discover how to accurately record discussion points, how to prepare for the meeting, and what communication is needed before and after the meeting.The days of having secretaries to do all the admin functions are long gone, and instead it now falls under the domain of any number of positions- from analyst to manager to the most junior team member. I have been in meetings where the person chairing the meeting, and leading the conversation is also the person setting the agenda and taking the minutes. Although I wouldn’t recommend that strategy to anyone as it is almost impossible to chair a meeting effectively whilst also taking notes.So, let’s get down to it. What do you need to document in your agenda? In one quick sentence: make sure your agenda contains the objective of the meeting, the meetings details, the attendees and the discussion points. Include these four items and you have the critical components of any agenda.The point of an agenda is to ensure everyone understands the objective of the meeting and is clear about what should be achieved. How many meetings have you sat through where you have come out wondering whether anything has actually been decided? Or you have wondered whether the last hour to two hours has been a complete waste of time.Scheduling meetings for the sake of filling your diary is a favourite pastime of some, but if you spend your life attending meetings with no recognised outcome, you surely have to ask yourself “why bother?”This is where structure comes in with the introduction of a tightly managed agenda, and minutes that clearly define the actions and decisions agreed at that meeting.This instruction guide deals purely with how to write up an agenda. There are other Quickie Guides I have produced which you can access that document how to take minutes and run your meeting efficiently: How To Take Minutes: The Quickie Guide and How to Run a Meeting: The Quickie Guide.I hope you get as much out of this book as you need, and find that setting agendas for meetings is a vital part of any meeting schedule.